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The NHS in England operates a national Diabetic Eye Screening Programme to prevent sight loss. Health Intelligence is pleased to have been commissioned by NHS England to support the delivery of diabetic eye screening for over 550,000 patients across several local programmes.
Please read this Privacy Notice carefully as it sets out the basis on which any personal data we process will be handled. This Notice sets out the types of personal data that we collect about you and will explain how and why your personal data is used. We will also explain how long your data will be kept and when, why and with whom your data may be shared.
The Notice sets out the legal basis we have for processing your personal data and explains the effects of refusing to provide the personal data requested. We will also explain the various rights and choices that you have when it comes to your personal data and how you can contact us.
Information from your eye screening appointment (including your results and images), your GP Practice and the Hospital Eye Service will be kept on a register of people with diabetes to provide this service and monitor your needs and the quality of care provided. The register holds your full name, NHS number, gender, date of birth, ethnic group, phone numbers, correspondence addresses and details of your GP Practice, as well as details of your medical record related to diabetes and eye health.
The DESP will keep information about you and your diabetes care to ensure we deliver a safe and quality service. The register is maintained by Health Intelligence Ltd an NHS Business Partner contracted by the NHS to deliver this service.
The Greater Manchester South DESP contracts several Community Optometry Practices who assist with screening appointments and Slit Lamp Biomicroscopy appointments (see table 1 in the PDF document below for specific details). Contact details for those due to attend an appointment are provided to our sub-contractors. For patients who attend and consent to screening, diabetes related clinical data and screening data is also shared to support the screening appointment.
Dispatch of Diabetic Eye Screening Invitation and Result Letters
Health Intelligence currently send invitation, reminder and result letters for over 500,000 patients. We therefore use a letter dispatch service provided by Synertec Ltd who securely print and dispatch our letters via Royal Mail business class. The letter information is only retained for a short period which allows printing and dispatch. Once dispatched, data is retained for 90 days to allow for monitoring of service performance and is deleted afterwards.
Voice Messaging Service
Health Intelligence also engages Yakara Ltd to generate appointment reminder telephone voice messages. Details of your name, telephone number and appointment are provided to support this service. The information is only retained for a short period which allows the reminder telephone calls to be made. This data is used only for this purpose and is retained for a short period to allow for monitoring of service performance.
Gov.uk Notify Service
Gov.uk Notify provides a text messaging service which is used by Health Intelligence to send text messages to patients in relation to their screening appointments. To support this, your mobile telephone number and time/venue of screening appointments is shared with Gov.uk Notify. This data is used only for this purpose and is retained for a short period to allow for monitoring of service performance.
Training and Research for Ourselves and Other Third Parties
If you have consented for such sharing, your data may be used for training and research purposes internally or shared with other third parties involved in the improvement of retinal screening (see Table 2 in the PDF document below for specific details). This will only occur with your explicit consent.
How can I opt-out of my images being used for research and training?
This is very easy to do, just email our Data Protection Officer on firstname.lastname@example.org. Simply title your email ‘Opt-out’ and provide your name, address and contact number in the body of the email.
We will keep your information for the length of the contract we have with NHS England to supply the diabetic eye screening service. After this time, we will securely transfer your data and images to the new provider under instruction from NHS England, then delete all personal data in a secure manner.
The security arrangements that protect your privacy ensure that your data is only accessed by staff involved in the delivery of the Diabetic Eye Screening Programme, and healthcare professionals involved in your care working for Health Intelligence Ltd or the NHS and only for the purposes of direct care.
We will communicate with you via letter, text (SMS) message and voice message regarding your diabetic eye screening. If you wish to talk to us about your communication preferences, please call the Bookings Office.
The Secretary of State delegates several public health functions to NHS England. The public health functions agreement 2017 – 2018 enables NHS England to commission certain public health services which will drive improvements in population health, and this agreement sets out the service specifications which are to be commissioned to satisfy those public health functions. One such service is the National Diabetic Eye Screening Programme, and so it is commissioned by NHS England to discharge part of its public health duties.
NHS England has responsibility to ensure that the Diabetic Eye Screening service is seamless from entry in primary care through to integration with NHS management, treatment and care including working with NHS Hospital Trusts/Hospital Eye Services.
We aim to ensure all personal data is held and processed in a secure way and we only let healthcare professionals who have a legitimate interest in your care access to your data. Examples of our security include:
We do not transfer personal data out of the European Economic Area (EEA).
Your GP Practice has access to all the information we hold about you or contact/email the Data Protection Officer (details below) to request a Subject Access Request Form.
We use Google Analytics to collect anonymised information about the way people use our websites to provide a better service to you. For example, how many people visited the site, what pages they visited. We do not collect personal data such as URL location.
If you have any queries or concerns about how we handle your personal data, please contact:
Mr Michael Pennington (Data Protection Officer)
Health Intelligence Ltd
Road Five, Winsford Industrial Estate
Tel: 01270 765124
For independent advice about data protection, privacy and data sharing issues, the Information Commissioners Office (ICO) are always happy to help:
Information Commissioner’s Office,
Telephone: 0303 123 1113 (local rate) or 01625 545 745 (national rate)
Health Intelligence and it’s Diabetic Eye Screening Services are registered under the Care Quality Commission (CQC): 2033813192
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